Letters for:
In-person registration
Dear [Insert Supervisor’s Name],
I am writing to request your approval and support to attend the Digital Collegium (also known as DigiCol, and formerly HighEdWeb) 2025 Annual Conference, held Sept. 28-Oct. 1 in Grand Rapids, Michigan.
With ongoing budget cuts, hiring freezes and rapid shifts in how we engage students and stakeholders, higher education is at a pivotal moment. Now more than ever, it’s critical to invest wisely in professional development opportunities that provide real-world, actionable strategies to help us work smarter, adapt faster and amplify our digital impact.
The DigiCol Annual Conference is recognized as the leading conference for digital professionals in higher ed. It brings together developers, designers, marketers, content creators and social media experts for three days of intensive learning, hands-on sessions, a keynote and unmatched peer networking. Attending in person will give me access to deeper networking opportunities, collaborative discussions and live experiences that can spark new ideas and partnerships — benefits that are especially impactful when experienced face-to-face. Sessions particularly relevant to our work include:
- [Insert the names of 2-4 sessions relevant to your role/priorities here]
The investment is cost-effective and includes all conference programming, conference materials, meals (breakfast, lunch, snacks), evening events and four weeks of post-conference on-demand access to session recordings. My estimated total cost for attending, including registration, lodging, transportation and meals, is [insert estimated costs here]. If I register by July 31, I can also save $100 with the early-bird discount.
In a time when we are doing much more with fewer resources, attending the DigiCol Annual Conference will give me tools and ideas to increase our efficiency, drive innovation and contribute more effectively to our strategic goals. I will also share key learnings with our team to maximize the return on this investment.
Thank you for considering my request. I am happy to discuss the opportunity further or provide additional details if needed.
Sincerely,
[Your Name]
Online registration
Dear [Supervisor’s Name],
I am writing to request your approval and support to attend the Digital Collegium (also known as DigiCol, and formerly HighEdWeb) 2025 Annual Conference, which will be held online from Sept. 29-Oct.1.
This past year has brought extraordinary change and continued financial pressures across higher education. Institutions everywhere, including ours, are navigating tighter budgets, staffing freezes, shifting student expectations and increasing demands for digital engagement – all while being asked to deliver more value with fewer resources. In this environment, investing in targeted, high-impact professional development is not just beneficial – it’s essential.
The DigiCol Annual Conference is the premier event for digital professionals in higher education. It offers practical, real-world solutions designed specifically for the challenges we’re facing today. Sessions cover a range of topics – from web development and content strategy to marketing, accessibility and emerging technologies – and are led by experienced professionals who understand the unique demands of our sector. Attending will help me sharpen my skills, find more efficient ways of working and bring back ideas we can implement immediately to strengthen our digital presence and better serve our community.
The online format keeps costs low and allows me to participate without major disruption to my daily responsibilities. Registration is $360 ($285 for paid DigiCol members) and includes access to dozens of live sessions, networking opportunities and four weeks of on-demand access to session recordings after the event. If I register by July 31, I can also save $20 with the early-bird discount.
By attending DigiCol 2025, I’ll be able to bring back actionable insights and best practices that will help our department adapt, innovate and maximize the resources we have – all at a time when strategic, sustainable solutions are more critical than ever.
Thank you for considering my request. I’m happy to provide more details if needed and would love the opportunity to represent our team at this important event.
Sincerely,
[Your Name]